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National Fraud Initiative

This authority is required by law to protect the public funds it administers. It may share information provided to it with other bodies responsible for; auditing, or administering public funds, or where undertaking a public function, in order to prevent and detect fraud.

The Cabinet Office is responsible for carrying out data matching exercises. 

Data matching involves comparing computer records held by one body against other computer records held by the same or another body to see how far they match. This is usually personal information. Computerised data matching allows potentially fraudulent claims and payments to be identified. Where a match is found it may indicate that there is an inconsistency which requires further investigation. No assumption can be made as to whether there is fraud, error or other explanation until an investigation is carried out. 

We participate in the Cabinet Office’s National Fraud Initiative: a data matching exercise to assist in the prevention and detection of fraud. We are required to provide particular sets of data to the Minister for the Cabinet Office for matching for each exercise. More information on this data

The use of data by the Cabinet Office in a data matching exercise is carried out with statutory authority under Part 6 of the Local Audit and Accountability Act 2014. It does not require the consent of the individuals concerned under the Data Protection Act 2018. Data matching by the Cabinet Office is subject to a Code of Practice

Further information on the Cabinet Office’s legal powers, data retention periods and the reasons why it matches particular information can be found here. For further information on data matching at this authority, please email the Council’s Data Protection Officer.

You can ask for access to the information we hold on you 

We would normally expect to share what we record about you with you whenever we assess your needs or provide you with services. However, you also have the right to ask for all the information we have about you and the services you receive from us. When we receive a request from you in writing, we must give you access to everything we’ve recorded about you. 

However, we can’t let you see any parts of your record which contain: 

This applies to personal information that is in both paper and electronic records. If you ask us, we’ll also let others see your record (except if one of the points above applies). 

If you can’t ask for your records in writing, we’ll make sure there are other ways that you can. If you have any queries about access to your information please contact DataProtectionOfficer@swale.gov.uk or 01795 417179.

You can ask to change information you think is inaccurate

You should let us know if you disagree with something written on your file. 

We may not always be able to change or remove that information but we’ll correct factual inaccuracies and may include your comments in the record to show that you disagree with it. 

You can ask to delete information (right to be forgotten) 

In some circumstances you can ask for your personal information to be deleted, for example where: 

Where your personal information has been shared with others, we’ll do what we can to make sure those using your personal information comply with your request for erasure. 

Please note that we can’t delete your information where: 

You can ask to limit what we use your personal data for 

You have the right to ask us to restrict what we use your personal information for where: 

When information is restricted it can’t be used other than to securely store the data and with your consent to handle legal claims and protect others, or where it’s for important public interests of the UK. 

Where restriction of use has been granted, we’ll inform you before we carry on using your personal information. 

You have the right to ask us to stop using your personal information for any council service. However, if this request is approved this may cause delays or prevent us delivering that service. 

Where possible we’ll seek to comply with your request, but we may need to hold or use information because we are required to by law. 

You can ask to have your information moved to another provider (data portability)

You have the right to ask for your personal information to be given back to you or another service provider of your choice in a commonly used format. This is called data portability. 

However this only applies if we’re using your personal information with consent (not if we’re required to by law) and if decisions were made by a computer and not a human being. 

It’s likely that data portability won’t apply to most of the services you receive from the Council. 

You can ask to have any computer made decisions explained to you, and details of how we may have ‘risk profiled’ you. 

You have the right to question decisions made about you by a computer, unless it’s required for any contract you have entered into, required by law, or you’ve consented to it. 

You also have the right to object if you are being ‘profiled’. Profiling is where decisions are made about you based on certain things in your personal information, e.g. your health conditions. 

If and when SBC uses your personal information to profile you, in order to deliver the most appropriate service to you, you will be informed. 

You have the right to lodge a complaint about how your information is being used 

If you have concerns regarding automated decision making, or profiling, please contact the Data Protection Officer who’ll be able to advise you about how we using your information. 

If you need to make a complaint about how your personal information is being used then please contact the Council’s Data Protection Officer. 

If you are unhappy at how we have treated your complaint, you may make a complaint to the Information Commissioner who can be contacted at: 

Tel: 0303 123 1113 (local rate) or 01625545745 if you prefer to use a national rate number.

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