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Financial thresholds and procedure

Total Value (£)Type of ContractProcedure to be Used
0 to 1000 Works, supplies and services
  • a) At least one quotation in advance
  • b) All purchases however small to be in writing, on an official order
  • c) Approved by the relevant Head of Service or authorised officer
  • d) Officer should be able to provide a rationale for why they selected the provider used.

1001 to

5,000

Works, supplies and services
  • a) At least two quotes in advance
  • b) All purchases however small to be in writing, on an official order
  • c) Approved by the relevant Head of Service or authorised officer
  • d) Officer should be able to provide a rationale for why they selected the provider used.

5,001 to

15,000

Works, supplies and services
  • a) At least three quotes in advance
  • b) All purchases however small to be in writing, on an official order
  • c) Consideration given to Purchasing Scheme‚Äôs e.g. to provide better VFM
  • d) Approved by the relevant Head of Service or authorised officer
  • e) Records maintained to demonstrate probity and VFM obtained

15,001 to

74,999

Works, supplies and services
  • a) At least three written tenders in advance
  • b) Tenders opened at the same time by the Democratic and Electoral Services Manager (or nominee), the Responsible Officer (or nominee) and an independent senior officer.
  • c) Record to be entered on the Council s Contract Register
  • d) Contracts in writing using the standard clauses and to include the core clauses as set out within the CSOs document
  • e) Award of contract approved by the Responsible Officer plus signed by another officer
  • f) Risk assessment conducted (in writing) and kept on the file

75,000 to

172,514

Works, supplies and services
  • a) At least three written tenders in advance
  • b) Advertised by public notice
  • c) List of contractors invited to tender approved by the Responsible Officer
  • d) Tenders opened at the same time by the Democratic and Electoral Services Manager (or nominee), the Responsible Officer (or nominee), and independent senior officer
  • e) Approval required from the Executive for award of contract, waiver from CSOs and extensions to contracts.
  • f) Contract executed as a deed
  • g) Record of the contract entered on the Councils Contract Register
  • h) Standard contract clauses to be used and to include the core clauses as set out within the CSOs document
  • i) Risk assessment conducted (in writing) and kept on the file

172,514

plus

Supplies and services
  • a) EU Rules apply - full competitive process with tenders following advertisement in the OJ for supplies and Part A* services. For Part B* services reduced requirements apply but there is a presumption in favour of advertising and a competitive process.
  • b) Points a; c; d; e; f; g; h and i as above for works, supplies and services for £75,000 to £173,934

172,514to

4,322,012

Works
  • a) Points a - i as above for works, supplies and services for £75,000 to £173,934

4,322,012

plus

Works
  • a) EU Rules apply - full competitive process with tenders following advertisement in the OJ
  • b) Points a; c; d; e; f; g; h and i as above for works, supplies and services for £75,000 to £173,934

Find out more about procurement in Swale.

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