Financial Thresholds and Procedure

• a) At least two quotes in advance
• b) All purchases however small to be in writing, on an official order
• c) Consideration given to Purchasing Schemes e.g. to provide better VFM
• d) Approved by the relevant Head of Service or authorised officer
• e) Records maintained to demonstrate probity and VFM obtained

• a) At least three written tenders in advance.
• b) Tenders opened at the same time by the Democratic and Electoral Services Manager (or nominee), the Responsible Officer (or nominee) and an independent senior officer.
• c) Record to be entered on the Council s Contract Register.
• d) Contracts in writing using the standard clauses and to include the core clauses as set out within the CSOs document.
• e) For contracts between £30,000 and £74,999, prior to the award of contract the proposed successful contractor shall be subject to financial appraisal by Financial Services.
• f) Award of contract approved by the Responsible Officer plus signed by another officer.
• g) Risk assessment conducted (in writing) and kept on the file.

• a) At least three written tenders in advance
• b) Advertised by public notice
• c) List of contractors invited to tender approved by the Responsible Officer
• d) Tenders opened at the same time by the Democratic and Electoral Services Manager (or nominee), the Responsible Officer (or nominee), and independent senior officer
• e) Tenders subjected to Financial Appraisal prior to invitation to tender.
• f) Approval required from the Executive for award of contract, waiver from CSOs and extensions to contracts.
• g) Contract executed as a deed
• h) Record of the contract entered on the Councils Contract Register
• i) Standard contract clauses to be used and to include the core clauses as set out within the CSOs document
• j) Risk assessment conducted (in writing) and kept on the file

173,934** plus

**EU Threshold

• a) EU Rules apply - full competitive process with tenders following advertisement in the OJ for supplies and Part A* services. For Part B* services reduced requirements apply but there is a presumption in favour of advertising and a competitive process.
• b) Points a; c; d; e; f; g; h; I and j as above for works, supplies and services for £75,000 to £173,934**