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Financial thresholds and procedure

Total Value (£)Type of ContractProcedure to be Used
0 to 999 Works, supplies and services
  • a) At least one quotation in advance
  • b) All purchases however small to be in writing, on an official order
  • c) Approved by the relevant Head of Service or authorised officer
  • d) Officer should be able to provide a rationale for why they selected the provider used.

1000 to

4,999

Works, supplies and services
  • a) At least two quotes in advance
  • b) All purchases however small to be in writing, on an official order
  • c) Consideration given to Purchasing Schemes e.g. to provide better value for money.
  • d) Approved by the relevant Head of Service or authorised officer
  • e) Records maintained to demonstrate probity and value for money.

5,000 to

24,999

Works, supplies and services
  • a) At least three quotes in advance
  • b) Contracts & Procurement need to be made aware of any procurement where the whole life value is greater than £5000.
  • c) All purchases however small to be in writing, on an official order
  • d) Consideration given to Purchasing Scheme’s e.g. to provide better value for money.
  • e) Approved by the relevant Head of Service or authorised officer
  • f) Records maintained to demonstrate probity and value for money obtained
  • g) Record to be entered onto the Council's contract register.

25,000 to

74,999

Works, supplies and services
  • a) At least three electronic tenders in advance
  • b) As a minimum to be advertised on www.swale.gov.uk, the Council's e-procurement system plus Contracts Finder.
  • c) Tenders opened at the same time by the Democratic and Electoral Services Manager (or nominee), in the presence of the Responsible Officer (or nominee) and a suitable person from Legal Services (or nominee).
  • d) Record to be entered on the Council's Contract Register.
  • e) Contracts in writing using the standad clauses and to include the core clauses as set out within the CSOs document.
  • f) Award of contract approved by the Responsible Officer plus signed by another officer.
  • g) Risk assessment conducted (in writing) and kept on the file.

75,000 to

164,176* 

Works, supplies and services
  • a) At least three written tenders in advance
  • b) As a minimum to be advertised on www.swale.gov.uk, the Council's e-procurment system plus Contract Finder
  • c) List of contractors invited to tender approved by the Responsible Officer
  • d) Tenders opened at the same time by the Democratic and Electoral Services Manager (or nominee), in the presence of the Responsible Officer (or nominee), and a suitable person from Legal Services (or nominee).
  • e) Tenders subjected to financial appraisal prior to award of tender.
  • f) Approval required from the Cabinet for award of contract, waiver from CSOs and extensions to contracts.
  • g) Contract executed as a deed
  • h) Record of the contract entered on the Councils Contract Register
  • i) Standard contract clauses to be used and to include the core clauses as set out within the CSOs document
  • j) Risk assessment conducted (in writing) and kept on the file

164,176*

plus

Supplies and services
  • a) EU Rules apply - full competitive process with tenders following advertisement in the OJ for supplies and services. There is a presumption in favour of advertising and a competitive process. This will also be advertised on the Swale website, the Council's e-procurement system and Contract Finder.
  • b) Points a; c; d; e; f; g; h, i and j as above for works, supplies and services for £75,000 to £164,176.

164,176 to

4,104,394*

Works
  • a) Points a - j as above for works, supplies and services for £75,000 to £164,176.
Procedure to be used 589,148* Plus Light touch regime services a) Points a - j as above for works, supplies and services for £75,000 to £589,148.

4,104,394

plus

Works
  • a) EU Rules apply - full competitive process with tenders following advertisement in the OJ
  • b) Points a; c; d; e; f; g; h, i and j as above for works, supplies and services for £75,000 to £164,176.

Find out more about procurement in Swale.

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