These pages provide our business partners and other interested parties with information and advice on our commissioning and procurement process. For more information or if you have any comments on their design or content, please contact the Procurement Team.
Commissioning is the process that we use to decide how to spend our money and get the most appropriate services and secure the best outcomes for the local community. Our Commissioning Framework (PDF 155kb) describes this process and our Commissioning Forward Plan (Microsoft Excel 23kb) shows potential future opportunities.
The Council purchases its works, goods and services to standard Terms and Conditions of Contract. There are various standard terms and conditions as follows:
You are able to view information about this on our National Fraud Initiative page.
Our procurement activity covers a wide range of spend types across the works, goods and service sectors. Our expenditure is market tested regularly to ensure we achieve our goals in delivering best value for money for the total life of the supply.
You are able to view our current Procurement Strategy on our Strategies and Plans page.
View our Bribery Act Policy used in our procurement process. Invitations to Tender and Quote that you may have been issued or downloaded may refer to policies that may not be included in you tender pack.
How to register interest in supplying the Council
We use the Kent Business Portal to share information about future tendering opportunities. The Portal covers the 12 councils in Kent and offers suppliers the opportunity to:
The Council does not hold a select list of suppliers. If you are not registered you may miss out on council opportunities. Visit the Kent Business Portal today and register your company details.
The table below shows the estimated amount of time it takes for a service to go through the commissioning and procurement process before it becomes an outsourced contract.
|Produce project plan||7 days|
|Undertake commissioning process using checklist||28 days||The commissioning process might take considerably less than 28 days for a simple service, and possibly more for a large complex service.
|Consultation||28 days||Consultations may be longer if required by the Kent Compact (up to 12 weeks)|
|Draft a specification or produce a revised specification||7 days|
|Advertise for Expressions of Interest (EoIs) and issue Standard Suitability Questionnaire (SQs)||30 days||An SQ will not be required under the EU threshold for goods and services.|
|Evaluate SQs||7 days|
|Inform deselected parties||1 day|
|Issue Invitation To Tender (ITT)||
This may be reduced if a restricted procedure is used but may also be increased by 5 days if a e-procurement is not used.
|Evaluate ITTs||14 days|
|Interviews||2 days||If applicable|
|If contract value over £75,000, write SMT / Cabinet report||7 days|
|SMT approval||5 days|
|Cabinet Agenda Setting||1 day|
|Cabinet approval||14 days||These timescales will only apply to contracts over the value of £75,000 and will vary depending on the scheduled meeting dates.|
|Scrutiny call in period||7 days|
|Inform potential providers of outcome of commissioning & procurement process.||1 day|
|Alcatel standstill period||10 days||Applicable to tenders above the EU threshold|
|Total||Approx. 6.5 months|